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JOB DESCRIPTION 





FILE CLERK



Brief description 
The position of file clerk consists of filling correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used, and locating and removing material from files when requested.


Tasks
Add new material to file records, and create new records as necessary;
Assign and record or stamp identification numbers or codes in order to index materials for filing;
Find and retrieve information from files in response to requests from authorized users;
Gather materials to be filed from departments and employees;
Keep records of materials filed or removed, using logbooks or computers;
Perform general office duties such as typing, operating office machines, and sorting mail;
Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information;
Scan or read incoming materials in order to determine how and where they should be classified or filed;
Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order;
Track materials removed from files in order to ensure that borrowed files are returned.


Qualifications and requirements 
High school diploma or equivalent;
Ability to give full attention to what other people are saying, to use logic and reason to identify the strengths and weaknesses of alternative solutions, and to manage one's own time and the time of others.
Competencies (in order of importance)
Attention to Detail 闁?Job requires being careful about detail and thorough in completing work tasks.
Dependability 闁?Job requires being reliable, responsible, and dependable, and fulfilling obligations.
Independence 闁?Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
Cooperation 闁?Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Integrity 闁?Job requires being honest and ethical.


Lines of communication
Please Identify where the position fits within the hierarchy of your organization.閼?br/>

Working conditions
Please indicate if the position is full time or part time. Also list any unique working conditions (such as working hours) that the candidate should know about.



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