Below is the  Sales Expenses Reimbursement Policytemplate body. If necessary, please put the personal information, company information, such as text to replace the specific content you need. you can download the .doc template file on the end of the article by click download link. 

SALES EXPENSES REIMBURSEMENT POLICY


Sales representation expenses must be claimed using the [NAME] form located [SPECIFY]. Once completed, this form should be returned to the accounting department on the last working day of each month. Expenses will be reimbursed the following week.

A portable computer required to give sales presentations to clients and perform general administrative duties (proposals, contact management, etc.) may be allocated to a sales representative. The portable computer shall remain the property of [COMPANY].

Sales representatives may purchase a mobile phone at their own expense. Monthly usage and activation fees incurred during business hours will be compensated by [COMPANY].

Car travel for sales purposes will be reimbursed at the rate of [SPECIFY DOLLAR AMOUNT] per [MILE/KILOMETER].

Parking fees incurred during normal business activities will be compensated by [COMPANY] upon presentation of receipt.

Reasonable business meal expenses will be reimbursed by [COMPANY]. Reimbursement for meals will be limited to [SPECIFY DOLLAR AMOUNT] per day.

Hotel lodging, when necessary, will be reimbursed by [COMPANY] up to a maximum of [SPECIFY DOLLAR AMOUNT] per night.

All other sales expenses (e.g. conference halls, equipment, etc.) must be approved by your immediate supervisor in order to be eligible for reimbursement.

[COMPANY] does not provide office supplies such as planners, index card organizers, binders, etc. [COMPANY] will reimburse the cost of such items upon presentation of receipt.


Should you require further clarification about the above elements, please do not hesitate to ask your supervisor.



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