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JOB DESCRIPTION 





MUNICIPAL CLERK



Brief description 
The position of municipal clerk consists of drafting agendas and bylaws for town or city council; recording minutes of council meetings; answering official correspondence; keeping fiscal records and accounts; and preparing reports on civic needs.


Tasks
Issue public notification of all official activities or meetings;
Maintain and update documents, such as municipal codes or city charters;
Maintain fiscal records and accounts;
Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results;
Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration;
Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents;
Prepare meeting agendas or packets of related information;
Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed;
Record and edit the minutes of meetings and distribute to appropriate officials or staff members;
Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.


Qualifications and requirements 
A high school diploma or equivalent;
Ability to give full attention to what other people are saying and to adjust actions in relation to others闁?actions;
Ability to use logic and reason to identify the strengths and weaknesses of alternative solutions.
Competencies (in order of importance)
Integrity 闁?Job requires being honest and ethical. 
Attention to Detail 闁?Job requires being careful about detail and thorough in completing work tasks. 
Dependability 闁?Job requires being reliable, responsible, and dependable, and fulfilling obligations. 
Cooperation 闁?Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude. 
Initiative 闁?Job requires a willingness to take on responsibilities and challenges.


Lines of communication
Please Identify where the position fits within the hierarchy of your organization.閼?br/>

Working conditions
Please indicate if the position is full time or part time. Also list any unique working conditions (such as working hours) that the candidate should know about.



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