Below is the  Collection Letter Clerical Errorstemplate body. If necessary, please put the personal information, company information, such as text to replace the specific content you need. you can download the .doc template file on the end of the article by click download link. 



March 11, 2014


Contact Name
Address
Address2  
City, State/Province
Zip/Postal Code



OBJECT: UNPAID BALANCE DUE TO CLERICAL ERRORS


Dear [CONTACT NAME],

Our credit department has notified me that your account is past due. You presently owe [COMPANY] [AMOUNT] and this amount has been due since [DATE].

Since you are one of our preferred customers we want to offer any assistance we can. We know that most overdue balances result from clerical errors and hope that that is indeed the cause of this current situation.

Should you require additional time to settle your balance, please feel free to give us a call or email us. I will see to it that you are granted a reasonable length of time in which to pay your account balance.

We value your business and sincerely hope that this gesture will be of some help. Thank you for your prompt response. 

We look forward to hearing from you soon.


Sincerely,




[YOUR NAME]
[YOUR TITLE]
[YOUR PHONE NUMBER]
[YOUREMAIL@YOURCOMPANY.COM] 



[IF SENT BY EMAIL YOU MAY INCLUDE THIS NOTICE]

This email is intended only for the person to whom it is addressed and/or otherwise authorized personnel. The information contained herein and attached is confidential and the property of [SENDER]. If you are not the intended recipient, please be advised that viewing this message and any attachments, as well as copying, forwarding, printing, and disseminating any information related to this email is prohibited, and that you should not take any action based on the content of this email and/or its attachments. If you received this message in error, please contact the sender and destroy all copies of this email and any attachment. Please note that the views and opinions expressed herein are solely those of the author and do not necessarily reflect those of the company. While antivirus protection tools have been employed, you should check this email and attachments for the presence of viruses. No warranties or assurances are made in relation to the safety and content of this email and attachments. [SENDER] accepts no liability for any damage caused by any virus transmitted by or contained in this email and attachments. No liability is accepted for any consequences arising from this email.



click to download Collection Letter Clerical Errors template
                            

Other legal template form