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March 11, 2014


Contact Name
Address
Address2  
City, State/Province
Zip/Postal Code



OBJECT: RETURN OF PURCHASE ORDER AND DEMAND FOR ADVANCE PAYMENT


Dear [CONTACT NAME],

This is to inform you that your purchase order number [NUMBER] has been referred to me. I note that the item number [NUMBER] on the order is [QUANTITY] of our [MODEL] at a price of [AMOUNT] each. While we appreciate an order of this size, our terms and conditions clearly specify that [OVERSEAS, NEW CUSTOMERS] orders are accepted with full payment in advance, and with an amount sufficient to cover shipping.

We are therefore returning your purchase order.  Please resubmit your order with either a sight draft, or an irrevocable letter of credit. We anticipate shipping charges to be in the neighborhood of [AMOUNT] per unit ordered.

Thank you for your order. We look forward to serving you in the near future.


Sincerely,




[YOUR NAME]
[YOUR TITLE]
[YOUR PHONE NUMBER]
[YOUREMAIL@YOURCOMPANY.COM] 


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