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JOB DESCRIPTION 





OFFICE AND ADMINISTRATIVE PERSONNEL



Brief description 
The position of office and administrative personnel consists of performing various tasks: preparing and editing documents, scheduling meetings, ordering supplies, answering phone calls, greeting visitors, managing filing systems, and performing basic accounting tasks.


Tasks
Answering phones, greeting visitors, answering correspondence;
Completing forms in accordance with procedures and regulations of the company;
Managing schedules and planning frameworks, preparing agendas and organizing meetings;
Opening, sorting, classifying and managing corporate documents, records, reports and correspondence;
Performing general accounting tasks: invoices, statements, records, deposits;
Preparing, editing, proofreading reports, memos, letters, invoices, presentations and other documents;
Reading and analyzing memos, submissions, letters to respond or distribute adequately;
Reading and reviewing the work of colleagues; checking spelling and grammar;
Scheduling appointments, business travel and meetings;
Writing, entering data and distributing memos, correspondence and routine reports;


Qualifications and requirements 
A high school diploma or equivalent;
Ability to give full attention to what other people are saying, to be aware of others' reactions and understand why they react as they do, and to manage one's own time.
Competencies (in order of importance)
Dependability 闁?Job requires being reliable, responsible, and dependable, and fulfilling obligations.
Integrity 闁?Job requires being honest and ethical.
Attention to Detail 闁?Job requires being careful about detail and thorough in completing work tasks.
Cooperation 闁?Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Self Control 闁?Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.


Lines of communication
Please Identify where the position fits within the hierarchy of your organization.閼?br/>

Working conditions
Please indicate if the position is full time or part time. Also list any unique working conditions (such as working hours) that the candidate should know about.



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