Below is the  Email Policy Stricttemplate body. If necessary, please put the personal information, company information, such as text to replace the specific content you need. you can download the .doc template file on the end of the article by click download link. 

EMAIL POLICY


This document sets forth the policy of [COMPANY NAME] (the Company) with respect to email. All employees who use the Companys email system are required to comply with this policy statement.

Business Use
The email system is to be used solely for business purposes of the Company and not for personal purposes of the employees.

Ownership
All information and messages that are created, sent, received or stored on the Companys email system is the sole property of the Company.

Email Review
All email is subject to the right of the Company to monitor, access, read, disclose and use such email without prior notice to the originators and recipients of such email. Email may be monitored and read by authorized personnel for the Company for any violations of law, breaches of Company policies, communications harmful to the Company, or for any other reason.

Prohibited Content
Emails may not contain statements or content that are libelous, offensive, harassing, illegal, derogatory, or discriminatory. Foul, inappropriate or offensive messages such as racial, sexual, or religious slurs or jokes are prohibited. Sexually explicit messages or images, cartoons or jokes are prohibited.

Security
The email system is only to be used by authorized persons, and an employee must have been issued and email password in order to use the system. Employees shall not disclose their codes or passwords to others and may not use someone elses code or password without express written authorization from the Company.

No Presumption of Privacy
Email communications should not be assumed to be private and security cannot be guaranteed. Highly confidential or sensitive information should not be sent through email.

Certain Prohibited Activities
Employees may not, without the Companys express written authorization transmit trade secrets or other confidential, private or proprietary information or materials through email.

Message Retention and Creation
Employees should be careful in creating email. Even when a message has been deleted, it may still exist in printed version, be recreated from a back-up system, or may have been forwarded to someone else. Please note that appropriate electronic messages may need to be saved. And, the Company may be required to produce email in litigation.

Viruses
Any files downloaded from email received from non-Company sources must be scanned with the Companys virus detection software. Any viruses, tampering or system problems should be immediately reported to (computer systems administrator)

Consequences of Violations
Violations of this policy or other company policies may result in discipline, suspension and even termination of employment.

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