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BOARD RESOLUTION OF [YOUR COMPANY NAME]
AMENDING THE CHECK APPROVAL PROCEDURE

DULY PASSED ON [DATE]



AMENDING THE CHECK APPROVAL PROCEDURE

WHEREAS, in order to expedite the payment of claims and other obligations of [YOUR COMPANY NAME], [YOUR COMPANY NAME] authorizes this Board to permit the issuance of checks before this Board has acted to approve the payment of those claims and other obligations; and
 
WHEREAS, the [YOUR COMPANY NAME] pays its claims and other obligations in a timely fashion in accordance with the laws of [STATE/PROVINCE]; and
 
WHEREAS, this Board has previously adopted contracting, hiring, purchasing, and disbursing policies that implement effective internal controls; and
 
WHEREAS, in order to expedite the payment of claims and other obligations this Board adopted Resolution [BOARD RESOLUTION OF [YOUR COMPANY NAME] AUTHORIZING A CHECK APPROVAL PROCEDURE] establishing a procedure for the approval of checks of the [YOUR COMPANY NAME] which provided that the [OFFICER POSITION] of the Finance Committee would review the Check Register on behalf of the Board; and
 
WHEREAS, in light of the fact the Finance Committee has been disbanded, it is appropriate to amend the check approval procedure;
 
RESOLVED, that [YOUR COMPANY NAME] check approval procedure is hereby amended to provide that the [OFFICER POSITION] shall provide documentation supporting the checks issued and claims paid to the Chair of the Board or the Treasurer of the Board and a summary of the check numbers and total of all such checks to this Board at its regularly scheduled public meetings.

RESOLVED FURTHER, that the officers of [YOUR COMPANY NAME] are, and each acting alone is, hereby authorized and directed to take such further action as may be necessary, appropriate or advisable to implement this resolution and amendment and any such prior actions are hereby ratified; and

We, the undersigned, hereby certify that [YOUR COMPANY NAME] is comprised of [NUMBER] members, of whom [NUMBER], constituting a quorum, were present at a meeting duly and regularly called, noticed, convened and held this [DAY] day of [MONTH, YEAR], and that the foregoing Resolution was duly adopted at said meeting by the affirmative vote of [NUMBER] members, and opposed by [NUMBER] members, and that said Resolution has been duly recorded in the Minute Book and is in full force and effect.


          
[DIRECTOR]


          
[DIRECTOR]


          
[DIRECTOR]

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