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[DATE]

[SPECIFY DELIVERY]


Contact name
Address
Address 2
City, State/Province
Zip/Postal Code


OBJECT: REQUEST FOR DOCUMENTATION C COMPANY DISSOLUTION 


Dear [CONTACT NAME]:

This letter confirms and expands upon our telephone conversation of yesterday afternoon.

With respect to the due diligence review that [SPECIFY] will be conducting in connection with the winding-up and dissolution of the Company, I would ask that you provide me, where possible, with the following information and documentation:

CORPORATE REVIEW

A list of the officers and directors of the Company;

Copies of all permits, licenses and other authorizations maintained by the Company;

A copy of any organization chart of the Company; and

Identification of any trade names, other than the corporate name, under which the Company carries on business, and copies of any registrations of such trade name(s) throughout [COUNTRY].

Copies of the latest [STATE/PROVINCE] and federal annual returns filed by the company.


FINANCIAL MATTERS

The names of all financial institutions with which the Company has established a relationship or to which the Company is indebted;

Details and documentation of any loan or other arrangement relating to any liability for borrowed money, including, without limitation, information with respect to established lines of credit, term loans, letters of credit facilities, etc.;

Details and documentation of all security on the assets of the Company granted to any financial institution or third party;

Copies of all guarantees granted by the Company to third parties; and

A list of all of the Companys bank accounts.
REAL ESTATE

Civic addresses of all places of business to which the employees of the Company report to work or where inventory is stored;

Copies of all leases of real estate (where the Company is either a lessee or a lessor); and

Information as to all real estate owned by the Company, including the deeds of sale, certificates of location and title reports.


INTELLECTUAL PROPERTY

Copies of all trademarks registered in the name of the Company;

Copies of all patents used by the Company; and

Copies of all confidentiality agreements entered into with employees of the Company.


GOVERNMENT ASSISTANCE

Copies of all agreements pursuant to which assistance has been received by the Company from any government or government agency including, without limitation, assistance in the form of subsidies, grants or loans.


INSURANCE

Copies of all insurance policies in force, in favour of the Company, including all-risk, public liability, product liability, business interruption and key man insurance.


LABOUR

A list of all employees of the Company, including information as to length of employment, salary and other remuneration (including bonus or commission payments);

Copies of all retirement or pension plans, profit sharing or other incentive plans and employment benefit plans of the Company; and

Copies of all union agreements or collective bargaining arrangements.


CONTRACTS

Copies of all contracts of the Company providing for the purchase or sale of goods or services for an amount in excess of [AMOUNT] or which have an unexpired term in excess of [NUMBER] months;

Copies of all dealership, distributorship, fiduciary, sale agency and other agency agreements;

Copies of all partnership or joint venture agreements to which the Company is party;

Copies of all leasing agreements, including equipment leases, capital leases and credit-bail agreements: and
Copies of any other material contracts, presently in force, pursuant to which the Company is directly or indirectly bound, not identified above.


LITIGATION

A list of all current litigation pending before any court, tribunal or other administrative body having jurisdiction over the Company, as well as disclosure of any threatened litigation.


Should you have any questions or comments with regard to the above, please do not hesitate to call.


Sincerely,




[YOUR NAME]
[YOUR TITLE]
[YOUR PHONE NUMBER] 
[YOUREMAIL@YOURCOMPANY.COM] 


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