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CHECKLIST 

PROGRESSIVE DISCIPLINE DOCUMENTATION


After a discipline session, you will want to make some documentation based on your notes. Use this checklist to make sure you include everything you need in your documentation.


Verbal Warning

Be sure that all verbal warnings are documented in writing. They are a building block to more formal warnings in the future. All documentation should include:

the employees name
the date of the verbal warning
the specific offense or rule violation
a specific statement of the expected performance
any explanation given by the employee or other information that is significant


Example of verbal warning documentation

 I talked to [EMPLOYEE] today about him/her attendance record and gave him/her a verbal warning. Since [DATE], [EMPLOYEE] has been absent from work on [NUMBER] occasions for a total of [NUMBER] days. [THE EMPLOYEE] response was, You can't make people work when they are sick, and he/she argued about the verbal warning. I told him/her that he/she could request a medical leave of absence if he/she needed it, but that I expected him/her to be here every day unless a doctor says otherwise.


Written Warning

A written warning is more serious than a verbal warning and represents a progression in the progressive discipline process.

In documenting a written warning, include:

the employees name
the date of the conversation
the specific offense or rule violation
references to previous conversations and verbal warnings about the problem
a specific statement of the expected performance
any explanation given by the employee or other information that is significant
a statement indicating your confidence in the employees ability to perform properly in the future
the employees signature C if the employee refuses, include a note on the signature line indicating your attempt to get the employee to sign and his/her refusal to do so



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