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CHECKLIST

DOCUMENTS TO KEEP IN EMPLOYEES PERSONNEL FILE 


Some or all of the following documents should be maintained in an employees personnel file. It is generally recommend that personnel file, payroll and other records be maintained for 3 years after employment. Other health and safety records should be maintained for 5 years.


Resume
Letters of Reference
Employment Application
Interview Record
Pay Record
Employment Agreements
Employee Handbook Acknowledgment
Harassment and Discrimination Policy Acknowledgment
Employee Compliance Surveys
Drug Testing Policy Acknowledgment and Results
Police Check Policy Acknowledgment and Results
Driver's Record  Policy Acknowledgment and Results
Confidentiality, Trade Secret and Non-Disclosure Agreements
Performance Appraisals and Performance Agreements
Transfer Notices, Layoffs and Recall Notices.
Discipline Notices
Absenteeism and Lateness Notices
Termination Documents
Exit Interviews
Unemployment and Worker's Compensation Documents
Severance Agreements and Releases
Medical Records (limited access!)
Injury Reports (limited access!)
Union Membership Records





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